NorthWest Regional Housing Authority
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Northwest Regional Housing Authority:

 

Serving Baxter (4), Boone (2), Carroll (1), Madison (5), Marion (3), Newton (6), and Searcy (7) Counties


Mutual Self-Help Housing:

 

Serving Baxter (4), Boone (2), Carroll (1), Fulton (8), Izard (9), Madison (5), Marion (3), Newton (6), Searcy (7), and Stone (10) Counties


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Housing Choice Voucher (HCV) Program - Rental Assistance
Application Process

Northwest Regional Housing Authority administers the Housing Choice Voucher Rental Assistance Program funded by the Department of Housing and Urban Development (HUD) in the northwest Arkansas counties of Baxter, Boone, Carroll, Madison, Marion, Newton, and Searcy.

The Housing Choice Voucher Program (HCV) gives eligible applicants the opportunity to choose the type of rental unit and area they wish to live in that best suits the family's needs.

The family must meet the low or extremely low income guidelines published yearly by the Department of Housing and Urban Development (HUD).

To apply for the HCV rental assistance program, the family must complete an application and be placed on the waiting list. The length of time on the waiting list is determined by the number of families leaving the program and the funding available from HUD.

Applications are available on this website, at our office, 114 Sisco Avenue, Harrison, Arkansas, by calling 870-741-5522 and requesting an application or are available at your county Department of Human Services office.

All applications contain a Criminal History Report that you must have completed at your local law enforcement agency for all family members 18 or older.

The application must be mailed or delivered to our office. If the application is incomplete when we receive it at our office, it will not be processed and will be returned to you to complete.

Mail to: NWRHA
              PO Box 2568
              Harrison, AR 72602


To request an application by mail, call: 870-741-5522 

If your address changes while you are on the waiting list, you must send our office a written statement with your new address. It is important that we have your correct mailing address, if a letter is sent to inform you that there is an opening for assistance, you only have 10 days to call our office or your name will be removed from the list and you will need to re-apply and be placed at the bottom of the list. Our agency is not responsible for undelivered mail.

If you have any changes in your income or family composition, you must notify out office in writing. These changes may affect your placement on the waiting list.

Briefing Appointments

When you receive a letter for an opening in the program, you must call to make an appointment come into our office for a briefing. All briefing appointments are scheduled at 9 AM Tuesday, Wednesday and Thursday only. You will attend a group briefing that will inform you of how the program works, rules and regulations, what to do when you have been issued a voucher and to sign papers for your assistance.

Then each applicant will be interviewed in private to discuss your income, family composition, any allowances and estimated rent amount to look for, based on your family size and county you are interested in. Inform the Intake Clerk of any changes in family size or income at this time. Before you are issued a voucher, we must verify all the information given on your application.

Vouchers and Request for Tenancy Approval (RFTA)

After all the information is verified and you are determined to be eligible for rental assistance, we will mail you the Voucher and Request for Tenancy Approval Packet (RFTA).

The voucher must be returned within 10 days. You will have 60 days initially to find a unit that meets your family's needs. This may be an apartment, house, duplex or mobile home. When you have found a unit, be sure you want to live there; all leases and contracts are for one year and cannot be for sale. If you cannot find a unit in the initial 60 days, you may request in writing one 30 day extension. This must be received in our office before your 60 days expire.

Check the unit by the list of Housing Quality Standards that you are given during the briefing. The unit must pass inspection, no payments can be made on substandard units and we cannot pay back rent after unit passed the re-inspection, this will be your responsibility

If you decide on a unit and the landlord is willing to let you get assistance with your rent, complete all items on the Request for Tenancy Approval and return the packet with a copy of the completed landlord's lease or if the landlord does not have a lease they use, there is a generic lease provided in the RFTA. If the RFTA is not complete or the lease is not attached, the packet will be returned to the tenant for completion.

When the completed RFTA is received in our office, the Intake Clerk will complete a utility schedule and worksheet to be sure that the amount of rent will work for your family's income and family size.

Inspections and Contracts

The inspector will then schedule an inspection. Inspections are done by county on Monday thru Friday, Between the hours of 7:30 and 3:00. You will not be given a specific arrival time. Be sure that all utilities are on; the unit will fail inspection without them. The landlord is welcome to be at the inspection, but is not required to be there. If you have a legitimate reason that you cannot be at the unit, you may make arrangements to have another adult (18 or older) there. Do not leave during the time you are scheduled for inspection for any reason. You only have two chances for your initial inspection. Failure to allow the inspection will result in having your voucher terminated and removal from the program. Then you must start the process over with a new application and be placed at the bottom of the waiting list.

After the inspection, your landlord will receive a letter stating that the unit passed or did not pass inspection along with the Housing Choice Voucher Contract and other documents for signature. If your unit fails the inspection, the landlord will have two weeks to make all required repairs, return the contract and notify our office that the unit is ready for re-inspection. The landlord may ask you to call out office and notify us that the repairs are completed. You need to keep up with the progress of the repairs and notifications.

If your landlord is not willing to make the repairs, please notify our office immediately. If you still have time on your Voucher or any extension, we will send you a new RFTA to begin looking for another unit.

The unit must also meet the Rent Reasonableness comparison. This means that your unit must be compared to other similar units based on size, type and amenities to see if the rent on your unit is reasonable. If the rent is determined to be unreasonable, you and the landlord will be sent a notice requesting the landlord to lower the rent amount. Both you and the landlord must sign and return this request. The landlord cannot legally charge you the amount; they are requested to lower the rent. If you are asked to "make a deal" or "pay side payments" contact our office immediately. Agreeing to this type of arrangement is a violation of federal law and you and/or the landlord can be fined and/or imprisoned and/or be made to pay back all monies paid on your behalf.

Payments

Once your unit passes inspection and all the documents have been signed and returned, we will complete the payments for your rental assistance. If the the unit passes and all documents are returned by the 15th of the month, we will pro-rate your rental assistance from the day the unit passes inspection. If the unit is not inspected and passed by the 15th, the contract will start from the the 1st of the next month.

Everyone pays a portion of the rent based on 30% of their adjusted income. There is also a $25 minimum rent even if you have no income. Payments are also affected by the HUD published Payment Standards.

Payments must be adjusted during the term of your rental assistance if you have any changes in income, family size or allowances. Any and all changes must be reported in writing within 10 days of occurrence. Failure to notify our office of any changes will result in termination of assistance and repayment of rental amounts paid that you were not entitled to and a two year penalty before being eligible to participate in the program again.

Brochure

Application

 

 

We are an Equal Housing Opportunity Provider. We provide housing without discrimination on the basis of race, color, religion, sex, physical or mental handicap, familial status, national origin, or other protected class. To file a complaint of discrimination, write HUD Director, Office of Civil Rights, 451 7th Street S.W., Washington, D.C. 20410 or call Customer Service at (202) 708-1112 (voice) or (202) 708-1455 (TTY). HUD is an equal opportunity provider and employer.

In accordance with federal law and United States Department of Housing and Urban Development (HUD) policy, this institution is prohibited from discriminating on the basis of race, color, national origin, age, disability, sex or familial status. To file a complaint of discrimination, write HUD Director, Office of Civil Rights, 451 7th Street S.W., Washington, D.C. 20410, or call (202) 708-1112 (voice) or (202) 708-1455 (TTY).
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